Registering for Events

Do I need to register my event?

You do need to register events held on any of our campuses.

Charles Sturt Employees (internally hosted events)

If you are hosting an event, there’s some extra paperwork to make sure they’re COVID safe.

Please follow the steps in this COVID Safe checklist.  If you cannot meet the requirements in the checklist, you should consider if your event should go ahead.

Vaccination Requirements

All events held on Charles Sturt University campuses require all persons aged 16 years or older attending the event, including students, visitors, clients, suppliers, contractors and staff, to be fully vaccinated against COVID-19 with a vaccine approved by the Australian Therapeutic Goods Administration (Vaccination Requirement) unless such persons have a COVID-19 vaccine medical contraindication exemption (Medical Exemption).

These measures allow Charles Sturt to proactively focus on the health, safety and wellbeing of everyone, including the communities in which we operate.

Steps to register your event

  1. Step through the COVID Safe checklist to confirm you can proceed – Charles Sturt Employees only
  2. Review the current government requirements (as per your event location)
    1. NSW Government
    2. ACT Government
    3. Vic Government
  3. Refer to FM central for room sizes to ensure that you are aligning to the current restrictions before submitting your event. (Room bookings will require approval of this form before being confirmed)
  4. Complete a COVID19 Safe plan to attach to your request
    1. COVID Safe Plans (NSW Government template)
    2. your organisations compliant COVID19 Safe Plan
  5. Download and Complete a Event risk assessment
  6. Complete our event registration form and attach the required documents as listed at the bottom of the form.

Please note: If your event is student-led, complete the event submission with assistance from your Student Connections team member.

Event details

Required fields are marked with an asterisk (*).

Your details
Is this event being hosted by a Charles Sturt Employee (Internal) or an External Party?
Has your event had relevant line approval from a sponsor, such as Divisional Lead/Dean/Portfolio Head or nominee? For Charles Sturt Employees (Internally hosted events).
For Charles Sturt Employees (Internally hosted events).
200 words
Operational Information
Proposed start date *
Proposed end date *
Is this a reoccurring event?
Venues and room capacities on all CSU campuses are in line with the NSW Government COVID 19 guidelines.
Risk items and declaration
(File size should be under 2MB)
(File size should be under 2MB)
Charles Sturt Staff template for Internal events.
External organisers can provide their own. (File size should be under 2MB)
Copy of Public Liability Certificate of Compliance. (File size should be under 2MB)
Vaccination declaration
The event organiser will ensure that all students, staff and visitors must be fully vaccinated with a TGA-approved COVID-19 vaccine as a condition of entry to our campuses. *

Please note: submitting this form does not book your venue. Please also fill out the booking form to book your venues and requirements if you have not already done so.